Good morning everyone!
As you know, we work with many couples planning private property/outdoor/tented weddings and love seeing the transformation that comes from starting with a completely blank state. These celebrations can be magical but there are many less glamorous logistics that go into ensuring these events run smoothly and that’s what today’s post is all about.
I am sharing 10 forgotten details about outdoor weddings to help you prepare!
- Lights! This is a big one. Often we only plan for lighting inside the tent or structure but it’s important to have lighting out to the washrooms and parking as well.
- Having enough power supply to support the lighting, DJ, washrooms, catering etc. is something to keep in mind as well. The rental of a generator is worth considering to save on power issues during your event.
- Garbage + Recycling Bins. To keep the property clean for you and your guests, having multiple garbage and recycling bins with easy access is essential.
- Bug spray. I always bring a few bottles with me to spray down the sides of the tent entrances but having some sensitive skin (low odour) products available for your guests is a nice touch.
- Licenses. Many municipalities require a permit to have a large tent set up on a private property. Be sure to look into the regulations and consider insurance as well special occasions permits to keep your event legal and safe.
- Ice. I run out for ice at 80% of the outdoor weddings we work. There are actually companies that deliver large quantities of ice in bins ahead of time.
- Toilet Paper. Although many of the rented washrooms these days come with extra supplies, large guest counts can go through them quickly. Having some extra is always better then not enough!
- Shade. This applies mostly to the ceremony and cocktail hour. On those hot summer days, having shaded areas or umbrellas for your guests is important to them being comfortable and able to enjoy.
- Water. This goes hand in hand with the above. With the warm temperatures, we need to keep everyone hydrated! Having a beverage available at the start and end of the ceremony in addition to the cocktail hour and reception is a great way to do this.
- Professionals. There are a lot of additional logistics that go into outdoor events. Having experienced vendors and on site coordinators will help put you at ease so you can enjoy with friends and family!
Photo credit: Carbon + Craft Studio